1. Create the invoice
From Invoices, click New invoice and fill in:
- The client (add a new one on the fly if needed)
- Line items — description, quantity and unit price
- VAT at 5% where it applies (Fatoora calculates the totals for you)
- Issue date and, if relevant, the supply/delivery date
The invoice number is assigned automatically and cannot be edited.
2. Share the PDF
Save the invoice to generate a clean PDF with your logo and details. You get a shareable link so your client can open the invoice without needing an account.
3. Send it
- Send via WhatsApp — opens WhatsApp with a ready message and the invoice link
- Share the PDF link by email or any messaging app
4. Record the payment
When your client pays, open the invoice and add a payment (full or partial). Fatoora marks the invoice as paid and keeps your income and dashboard up to date. You can edit or delete a payment later if you made a mistake.
Frequently asked questions
Are invoice numbers automatic?+
Yes. Fatoora assigns a sequential, non-editable invoice number, which is required for FTA compliance. You cannot skip or reuse numbers.
Can I send an invoice on WhatsApp?+
Yes. Each invoice has a Send via WhatsApp button that opens WhatsApp with a message and a link to the invoice PDF.
How do I handle a refund or correction?+
Issue a credit note against the original invoice. Fatoora records it correctly and deducts it from your VAT figures.